Payment Specialist

The Payments Specialist will be supporting accurate and timely completion of payments activities and maintaining records for the company. This will include, but not limited to, processing and managing payments. You are expected to have sufficient knowledge of associated regulations and internal controls to complete these activities.

You will report directly to the Payments Team Lead and work closely with the payments team to ensure accurate and timely delivery of payments activities towards third party suppliers/vendors and employees for T&E requests.

About Group Finance

In joining RWS’s Finance team you will be a critical part of supporting a listed world-leading provider of technology-enabled language, content, and intellectual property services. RWS has growing revenues of over £750m through a combination of value accretive acquisitions and organic growth. Group finance, led by our Group CFO; Stephen Lamb, includes diverse teams across the globe operating in functions including business partnering, operational finance, specialist, and group functions. We cover a footprint of over 100 legal entities in 43 different countries worldwide.  

It’s a very exciting time to join RWS Finance for an individual who enjoys change and making an impact! As part of the overall RWS business strategy we are making a significant investment in upgrading our financial systems and processes to deliver enhanced reporting and control, more efficient processing enabling great value through enhanced business partnering and decision support. 

Key Responsibilities

• Perform payments activities
  • Validate and process prepayments and direct debits
  • Generate payments propositions in a timely manner
  • Process electronic payments and liaise with bank to make necessary adjustments to failed payments 
  • Send system-generated electronic remittance advices and generated cheques to vendor/supplier
  • Assist with validating rush payment approvals in line with associated policies and processing rush payments
  • Support AP reconciliation process where needed
  • Assist Senior Payments Specialist in resolving and processing payments exceptions including, but not limited to, issues in ERP
  • Raise any issues or queries requiring judgement and expertise to Payments Team Lead and Senior Payments Specialist within the team
  • Support Payments Team Lead and Senior Payments Specialist with information needed to respond to queries from vendors/suppliers and employees for T&E requests

   

• Ensure payments team compliance
  • Perform prescribed payments activities within defined payments policies and ensure all transactions adhere to them
  • Ensure payments activities prior to and during period end close are compliant with fiscal close calendar, ensuring adequate time for collaboration with various teams impacted
  • Ensure all P2P controls are adhered to and documented appropriately
  • Apply knowledge to accurately record all payments activities and maintain supporting documentation

• Collaborate with others
  • Establish relationships and credibility within payments team as well as other cross-functional teams
  • Collaborate with Master Data team for required data points, best practices and standards and data issues
  • Collaborate with other Shared Service Centre (SSC) process delivery teams to exchange information, as required, and support process improvement where dependencies may exist

Skills & Experience

• 2 years experience in P2P payments operations
• Strong English language skills
• Strong MS Excel skills with a proven aptitude to interpret vendor/supplier and financial data
• Basic knowledge of finance business processes, payments policies, treatment strategies, and statutory accounting principles to ensure compliant SSC operations
• Basic knowledge of core finance systems, ERP and related specialty functional systems, frameworks, and functionality
• Ability to perform payments tasks independently with minimal guidance or direction
• Ability to apply concepts, methods, and terminology associated with generally accepted accounting practices/operations to new or ambiguous situations
• Ability to interact with company stakeholders to ensure a high quality of service, while balancing expectations and realisations
• Ability to work in a fast-moving environment with a proactive approach, accustomed to working towards tight deadlines whilst maintaining quality of work

   

• Beneficial to have:
  • Experience with MS Dynamics
  • Conversant in other languages beside English
  • Bachelor’s degree in Finance, Accounting, Economics, or other business-related discipline

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. 

In return, we expect all our people to live by the values that unite us: to partner, putting clients fist and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. 

RWS Values 

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as RWS.

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.