Associate Data Integrity Specialist, Patent Renewal

About the Role

The Associate Data Integrity Specialist plays a critical role in maintaining the quality, accuracy, and reliability of client patent renewal data. You will ensure timely data entry, updates, and document management within IP management systems, supporting seamless service delivery and client reporting. Your work will directly contribute to operational excellence and client satisfaction in a fast-paced, detail-driven environment.

About Protect
 

RWS IP Solutions is the world’s leading provider of intellectual property support services. With over 60 years of experience, our leadership in high quality patent translations, foreign patent filing, IP research and patent renewal services is unrivalled. Combining expert patent translators and advanced technology ensure translations of the highest consistency and quality.

We help streamline clients’ internal processes, providing flexible, cost-effective foreign filing services reducing the administrative burden associated with protecting IP on a global scale. We offer patent renewals and recordals services, as well as the widest range of IP research services on the market. RWS IP Solutions supports its clients throughout the entire IP lifecycle, from concept to commercialisation. RWS clients include many of the world's best known brands, and 18 out of 20 of the world’s largest patent filers.

Key Responsibilities

1. Data Management & Accuracy

• Verify, validate, and enter patent renewal data accurately and in a timely manner.
• Monitor deadlines and ensure all data-related tasks are completed within required timeframes.
• Upload and maintain supporting documents in relevant systems.

2. Quality Assurance & Issue Resolution

• Identify, investigate, and resolve data discrepancies or inconsistencies.
• Escalate complex issues to Team Manager and collaborate on solutions.
• Perform regular data audits to ensure compliance with internal and client standards.

3. Stakeholder Communication

• Communicate with internal stakeholders to confirm and update data as needed.
• Prepare and deliver clear, accurate data reports to clients and internal teams.
• Collaborate with Service Portfolio Managers to meet docketing and reporting requirements.

4. Process Improvement & Team Support

• Support the development and implementation of data integrity processes and best practices.
• Provide guidance and training to team members on data entry standards and system usage.
• Contribute to cross-functional projects aimed at improving data quality and workflow efficiency.

Skills & Experience

Essential

• 2+ years of experience in data management, docketing, or IP administration, preferably within a law firm, IP service provider, or corporate IP department.
• Strong proficiency with IP Management Systems
• Exceptional attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in English.
• Sound communication in Korean.

Preferred

• Experience in patent renewals or annuities service delivery.
• Familiarity with data validation, reporting tools, or basic data analysis.
• Ability to work independently and collaboratively within a distributed team.
• Proactive problem-solving mindset and adaptability in a dynamic environment.