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Paralegal IP Filing

Job Locations RO-Cluj-Napoca
Posted Date 1 week ago(28/11/2025 11:42)
Job ID
2025-5537
# of Openings
1
Banding
3

Job Purpose

The IP Filing Paralegal will be part of our patent operations team based at our office in Cluj-Napoca, Romania. Working as part of a wider team based in our Head Office in Maidenhead, United Kingdom, the IP Filing Paralegal sees the validation process through from beginning to end, ensuring deadlines and country-specific requirements are met. This is a highly administrative role where accuracy and efficiency are paramount, and where a good understanding of European Patent filing formalities will be developed.

 

About Protect
 

We help Protect our customers’  ideas and innovations

Job Overview

Key Responsibilities

 

  • Interpretation of client requirements to input validation orders on to the RWS workflow management system
  • Preparation and sending of formal confirmation of validation orders and required filing documentation to clients
  • Coordination of validation orders with filing agents and patent offices
  • Monitoring of EP formalities deadlines
  • Swift resolution of issues arising throughout the validation process
  • Assistance with validation queries from customers and internal teams
  • Co-operation with IP Translations and Renewals teams to ensure successful validations and excellent customer service.
  • Provision of instructions to ensure timely and accurate invoicing of completed work

 

Skills & Experience

 

  • Previous administration experience
  • Ability to work under pressure and experience of workload prioritisation
  • Strong attention to detail
  • Ability to multi-task
  • Ability to deal courteously and efficiently with a wide range of people
  • Strong written and oral communication skills
  • Ability to work independently and as part of a team
  • Knowledge of another language to A level proficiency or above would be an advantage

Life at RWS

Life at RWS - If you like the idea of working with smart people who are passionate about growing the value of ideas, data and content by making sure organizations are understood, then you’ll love life at RWS. 

 

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. 

 

In return, we expect all our people to live by the values that unite us: to partner, putting clients fist and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.

 

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. 

RWS Values 

 

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as RWS.

 

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.

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