IP Filing Specialist, EP Filing

Job Locations CN-Xi'an
Posted Date 2 hours ago(14/11/2025 01:34)
Job ID
2025-5490
# of Openings
1
Category
IP Services
Banding
2

Job Purpose

About the Role

 

The IP Filing Paralegal will be part of our patent operations team. Working as part of a team, the IP Filing Paralegal sees the validation process from beginning to end, ensuring deadlines and country-specific requirements are met. This is a highly administrative role where accuracy and efficiency are paramount, and where a good understanding of European Patent filing formalities will be developed.

 

About Protect
 

RWS IP Solutions is the world’s leading provider of intellectual property support services. With over 60 years of experience, our leadership in high quality patent translations, foreign patent filing, IP research and patent renewal services is unrivalled. Combining expert patent translators and advanced technology ensure translations of the highest consistency and quality.

 

We help streamline clients’ internal processes, providing flexible, cost-effective foreign filing services reducing the administrative burden associated with protecting IP on a global scale. We offer patent renewals and recordals services, as well as the widest range of IP research services on the market. RWS IP Solutions supports its clients throughout the entire IP lifecycle, from concept to commercialisation. RWS clients include many of the world's best known brands, and 18 out of 20 of the world’s largest patent filers.

Job Overview

Key Responsibilities

 

  • Interpretation of client requirements to input validation orders on to the RWS workflow management system
  • Preparation and sending of formal confirmation of validation orders and required filing documentation to clients
  • Coordination of validation orders with filing agents and patent offices
  • Monitoring of EP formalities deadlines
  • Swift resolution of issues arising throughout the validation process
  • Assistance with validation queries from customers and internal teams
  • Co-operation with IP Translations and Renewals teams to ensure successful validations and excellent customer service.
  • Provision of instructions to ensure timely and accurate invoice of completed work

 

Skills & Experience

 

  • More than 1 year experience in patent filing is essential.
  • Ability to work under pressure and experience of workload prioritization
  • Strong attention to detail
  • Ability to multi-task
  • Ability to deal courteously and efficiently with a wide range of people
  • Strong written and oral communication skills
  • Ability to work independently and as part of a team
  • Knowledge of another language to A level proficiency or above would be an advantage.

Life at RWS

Life at RWS - If you like the idea of working with smart people who are passionate about growing the value of ideas, data and content by making sure organizations are understood, then you’ll love life at RWS. 

 

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. 

 

In return, we expect all our people to live by the values that unite us: to partner, putting clients fist and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.

 

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. 

RWS Values 

 

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as RWS.

 

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.

 

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