Senior Payroll Specialist - Fix-term

As a Senior Payroll Specialist, you will be responsible for day-to-day payroll management across multiple countries within a designated region. This role ensures accurate, timely and compliant payroll processing while driving operational excellence and alignment to the RWS Global Payroll standard. You will collaborate closely with HR, Finance as well as external vendors to address payroll needs, maintain regulatory compliance and provide a positive payroll experience for our colleagues.

About Group Finance

In joining RWS’s Finance team you will be a critical part of supporting a listed world-leading provider of technology-enabled language, content, and intellectual property services. RWS has growing revenues of over £750m through a combination of value accretive acquisitions and organic growth. Group finance, led by our Group CFO; Candy Davies, includes diverse teams across the globe operating in functions including business partnering, operational finance, specialist, and group functions. We cover a footprint of over 100 legal entities in 43 different countries worldwide.  

It’s a very exciting time to join RWS Finance for an individual who enjoys change and making an impact! As part of the overall RWS business strategy we are making a significant investment in upgrading our financial systems and processes to deliver enhanced reporting and control, more efficient processing enabling great value through enhanced business partnering and decision support. 

Key Responsibilities

• Process payroll for countries assigned to you, ensuring accurate and timely payments.
• Ensure compliance with all relevant payroll laws and regulations, including federal, state and local tax laws.
• Collaborate with HR, Finance and other key stakeholders to align payroll processes to the RWS Global Payroll standard.
• Support with conducting regular audits, internally and with third-party providers, to validate the accuracy of payroll records and ensure compliance with corporate policies, tax requirements and statutory regulations.
• Support the rollout and ensure ongoing compliance with the global payroll strategy.
• Support with the day-to-day management of third-party providers.
• Ensure effective communication of payroll policies, deadlines and procedures to colleagues within the region.
• Identify opportunities for process improvement, automation, best practice and implement changes to optimize payroll operations.
• Serve as a point of contact for escalated payroll concerns from employees, HR and junior payroll colleagues.
• Provide payroll data to HR and finance for budgeting, forecasting and financial analysis.
• Test and validate payroll impacting system changes in D365 in collaboration with HR, to ensure reliable payroll processing.
• Handle sensitive payroll issues, such as corrections, dispute resolutions and other escalations, maintaining confidentiality and a high level of service.

Skills & Experience

• Experience of processing end-to-end payrolls.
• Experience of working with various HR and Payroll systems.
• Experience working with third-party payroll providers.
• Strong knowledge of payroll laws and regulations, tax compliance and multiple payroll systems/providers.
• Proficiency in Microsoft Word and Excel, including the use of V lookups and pivot tables. 
• Attention to detail 
• Focus on compliance
• Problem Solving: skilled in analysing payroll data, resolving discrepancies and finding solutions for payroll-related issues quickly.
• Strong communication skills

RWS is a content solutions company, powered by technology and human expertise. We grow the value of ideas, data and content by making sure organizations are understood. Everywhere. 

Our proprietary technology, 45+ AI patents and human experts help organizations bring ideas to market faster, build deeper relationships across borders and cultures, and enter new markets with confidence – growing their business and connecting them to a world of opportunities. 

It’s why over 80 of the world’s top 100 brands trust RWS to drive innovation, inform decisions and shape brand experiences. 

With 60+ global locations, across five continents, our teams work with businesses across almost all industries. Innovating since 1958, RWS is headquartered in the UK and publicly listed on AIM, the London Stock Exchange regulated market (RWS.L).  

RWS Values

We Partner, We Pioneer, We Progress – and we´ll Deliver together.

For further information, please visit: RWS   

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.

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