Payroll Specialist

About the Role

The Payroll Specialist reports to The Regional Payroll Manager (RPM)/the Regional Senior Payroll Manager (SRPM) and is responsible for processing payrolls in specific countries within a designated region. This role ensures accurate, timely and compliant payroll processing while driving operational excellence and alignment to the RWS Global Payroll standard. The Payroll Specialist collaborates with HR, Finance and external vendors to address payroll needs, maintain regulatory compliance and provide a positive payroll experience for employees.

About Group Finance

In joining RWS’s Finance team you will be a critical part of supporting a listed world-leading provider of technology-enabled language, content, and intellectual property services. RWS has growing revenues of over £750m through a combination of value accretive acquisitions and organic growth. Group finance, led by our Group CFO; Candy Davies, includes diverse teams across the globe operating in functions including business partnering, operational finance, specialist, and group functions. We cover a footprint of over 100 legal entities in 43 different countries worldwide.  

It’s a very exciting time to join RWS Finance for an individual who enjoys change and making an impact! As part of the overall RWS business strategy we are making a significant investment in upgrading our financial systems and processes to deliver enhanced reporting and control, more efficient processing enabling great value through enhanced business partnering and decision support. 

Key Responsibilities

• Process payroll for specific countries, as designated by the RPC/SPC, ensuring accurate and timely payments.
• Maintain and update employee payroll records and address any discrepancies.
• Ensure compliance with all relevant payroll laws and regulations, including federal, state and local tax laws.
• Identify opportunities to streamline payroll processes and align to the RWS Global Payroll standard.
• Assist team with audit requirements, internally and with third-party providers and ensure compliance with corporate policies, tax requirements and statutory regulations.
• Support the rollout and ensure ongoing compliance with the global payroll strategy.
• Identify opportunities for process improvement, automation, best practice and implement changes to optimize payroll operations.
• Document payroll procedures and contribute to developing and maintaining standard operating procedures.
• Resolve payroll issues promptly, providing information and explanations to employees as needed.
• Provide payroll data to HR and finance for budgeting, forecasting and financial analysis.
• Test and validate payroll impacting system changes in D365 in collaboration with HR, to ensure reliable payroll processing.
• Handle sensitive payroll issues, such as corrections, dispute resolutions and other escalations, maintaining confidentiality and a high level of service.

Skills & Experience

• Knowledge: understanding of local payroll requirements and legislation.
• Attention to detail: high accuracy in data entry, payroll calculations and record-keeping.
• Compliance focus: Strong understanding of payroll regulations and commitment to compliance.
• Communication: strong interpersonal and communication skills to address employee queries and collaborate with key stakeholders.
• Integrity: Ability to manage confidential information.
• Problem solving: strong analytical skills to identify and resolve payroll discrepancies.
• Experience of processing payroll, ideally in-house and with third-party providers
• Experience of working with various HR and Payroll systems.
• Strong knowledge of payroll laws and regulations, tax compliance and multiple payroll systems/providers.
• Proficiency in Microsoft Word and Excel.

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. 

In return, we expect all our people to live by the values that unite us: to partner, putting clients fist and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. 

RWS Values 

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as RWS.

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.

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