Project Coordinator - IP Solutions

About the Role

We are looking for a highly organized and detail-oriented Translation Coordinator to join our team. The ideal candidate will be responsible for managing and coordinating translation projects from start to finish, ensuring that all translations are completed accurately and on time. This role requires excellent communication skills, as you will be liaising with clients, translators, and other stakeholders to ensure that all project requirements are met. You will also be responsible for maintaining project documentation, tracking project progress, and resolving any issues that may arise during the translation process. The successful candidate will have a strong understanding of translation processes and tools, as well as the ability to manage multiple projects simultaneously.

About IP Solutions
 

RWS IP Solutions is the world’s leading provider of intellectual property support services. With over 60 years of experience, our leadership in high quality patent translations, foreign patent filing, IP research and patent renewal services is unrivalled. Combining expert patent translators and advanced technology ensure translations of the highest consistency and quality.

We help streamline clients’ internal processes, providing flexible, cost-effective foreign filing services reducing the administrative burden associated with protecting IP on a global scale. We offer patent renewals and recordals services, as well as the widest range of IP research services on the market. RWS IP Solutions supports its clients throughout the entire IP lifecycle, from concept to commercialisation. RWS clients include many of the world's best known brands, and 18 out of 20 of the world’s largest patent filers.

For further information, please visit: RWS IP Solutions

Key Responsibilities

• Communicating with clients
• Assigning projects and coordinating the workflow of translators, DTP operators, and other human resources.
• Managing and controlling quality, schedules, and costs.
• Drawing up estimates, preparing invoices, guidelines, and other documents relevant to a project.
• Track the translation processes at the right time and schedule projects
• Dealing with complaints from clients and local agents
• Exchange appropriate feedback with translators and reviewers
• Prepare projects by using Trados Studio
• Necessary documentation works in the project management team
• Answering phone calls
• Other tasks related to translation projects.

Skills & Experience

• Native Japanese Speaker
• Excellent communication skills for smooth discussions with clients and translators, both with phone calls and e-mails
• Should have at least 2 years of administrative experience
• Should have English reading comprehension to understand work-related documents and instructions effectively. (TOEIC score: Approximately 750)
• Computer skills (Microsoft Office tools such as Word, Excel, PowerPoint, etc.)
• Experiences of CAT Tool (Trados, Multiterm)
• Experience working as a coordinator

At RWS, we’re here for one purpose: unlocking global understanding.

As a unique, world-leading provider of technology-enabled language, content, and intellectual property services, we remove the barriers to communication to make global connection possible. Our unrivalled experience and deep understanding of language have been developed over more than 60 years. As we look to shape the future, our ambition is to create a world where understanding is universal for everyone.

We work with over 80% of the world’s top 100 brands, more than three-quarters of Fortune’s 20 ‘Most Admired Companies’ and almost all the top pharmaceutical companies, investment banks, law firms and patent filers. Our client base spans Europe, Asia Pacific and North and South America. Our 65+ global locations across five continents service clients in the automotive, chemical, financial, legal, medical, pharmaceutical, technology and telecommunications sectors.   

Over the past 20 years we’ve been evolving our own AI solutions as well as helping clients to explore, build and use multilingual AI applications. With 45+ AI-related patents and more than 100 peer-reviewed papers, we have the experience and expertise to support clients on their AI journey.

If you like the idea of working with smart people who are passionate about breaking down language barriers and giving back to their communities, then you’ll love life at RWS. Our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong.

We want every employee to grow as an individual and excel in their career. In return, we expect all our people to live by the values that unite us: to partner with colleagues and clients, to adopt a pioneering spirit, to be positive in progressing the work we do, and always to deliver what we promise. 

RWS Values

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as One RWS.

For further information, please visit: RWS   

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.