Business Application Support Specialist

This exciting, fast paced internal facing role requires an excellent communicator with the ability to use their own initiative. The successful candidate will join our Business Applications Support Team which is part of RWS’s Global IT Team.

The ideal candidate will be highly motivated with an excellent customer focused, methodical approach and commitment to service delivery with good knowledge on all business systems.

About Group Technology

Group Technology plays a pivotal role in aligning the organization with its strategic objectives and enhancing shareholder value. Group Technology is responsible for establishing unified standards and governance practices throughout the company. Additionally, we oversee the development and maintenance of core applications essential for the seamless operation of various functions across the organization. We are committed to driving and executing future roadmaps that are in line with the overall strategic direction of RWS. 

With a global reach, Group Technology provides support services to over 7500 end users worldwide. We take pride in managing the information security operation and safeguarding all our assets. Our core functions encompass Enterprise & Technical Architecture, Network & Voice, Infrastructure, Service Delivery, Service Operations, Data & Analytics, Security & Quality Compliance, Transformation, Application Development, Enterprise Platforms, With a dedicated team of over 500 staff, Group Technology ensures a strong presence across all regions, enabling efficient and effective support to our global operations.

    Key Responsibilities

• Responsible and accountable for the tracking of incidents and requests from initial identification through to resolution, ensuring that appropriate categories for logging and escalating incidents and requests are used.
• Interact with users to resolve applications related issues and provide Application Support in a timely manner in line with company SLA’s.
• Provide end-user application support for internal RWS employees, ensuring that the end-to–end customer experience is positive, consistent, and high quality.
• Manage Service Centre tickets to ensure all cases are dealt with on time; end user support may be provided face to face, via phone, email, or Teams.
• Responsible for the management of all issues assigned to them through the Service Centre incident management system. Ensuring that the status and history of issues are monitored, updated and closed on completion.
• Responsible for ensuring that all policies and procedures are followed and propose changes to support processes to improve the quality of service.
• Responsible for planning and organizing daily workload. This includes prioritizing service calls and adjusting work plans to support high priority calls to meet operational requirements. The types of support provided will include the use of remote-control software, email advice and at desk support to RWS’s pan Global user base.
• Responsible for performing pre-emptive tasks as well as scheduled maintenance tasks to ensure the data integrity within the systems.
• Provide data reports to the relevant stakeholders in timely manner.
• Liaison with Product Owners and Product Development teams to ensure that the bugs and defects identified in the production systems are reported on time to them and all product change and release deployments are closely monitored and reported on.
• Collaborate with other IT teams like the IT Service Delivery team, Infrastructure team etc. when the resolution of the reported application issues is dependent on the change or fix which is to be implemented on IT side.
• Assist the Global IT Project Management teams on projects concerning these applications like providing subject-matter data, perform application testing etc.
• Collaborate with the other departmental resources like Finance personnel, Programs Managers etc. to ensure that the actions taken on the data within the systems align with RWS’s policies and processes.
• Update and Maintain the Support Knowledgebase documents, and instruction guides when required and where appropriate.
• As part of continued development, the role will require ad-hoc project work to be carried out.

   

  Skills & Experience

   

  Essential

  • Practical experience of supporting applications to ensure their operability and efficiency.
  • Hands-on experience working on support tickets.
  • Good verbal and written communication skills (English).
  • Working knowledge of Databases and how to write or analyze SQL database queries.
  • Strong analytical skills.
  • Good numerical skills.
  • Practical experience in using/creating/updating/maintaining knowledgebase and support documentations.
  • Good understanding and knowledge of Microsoft Office (especially Microsoft Excel)
  • Willingness to work in shift-based schedule.

   

  Desirable

  • Logical and methodical approach to working.
  • Ability to negotiate with and influence staff at all levels.
  • Working knowledge of Linux OS and commands
  • Knowledge of Windows Operating Systems
  • Knowledge of ISO 27001
  • Knowledge of ITIL

   

  Essential

  • 2.5 – 3.5 years’ experience within an application support environment

   

  Desirable

  • Support experience working with Business Applications’ products like ERP, HR management system etc.
  • Knowledge and previous experience in any other technology environment.

• Responsible and accountable for the tracking of incidents and requests from initial identification through to resolution, ensuring that appropriate categories for logging and escalating incidents and requests are used.
• Interact with users to resolve applications related issues and provide Application Support in a timely manner in line with company SLA’s.
• Provide end-user application support for internal RWS employees, ensuring that the end-to–end customer experience is positive, consistent, and high quality.
• Manage Service Centre tickets to ensure all cases are dealt with on time; end user support may be provided face to face, via phone, email, or Teams.
• Responsible for the management of all issues assigned to them through the Service Centre incident management system. Ensuring that the status and history of issues are monitored, updated and closed on completion.
• Responsible for ensuring that all policies and procedures are followed and propose changes to support processes to improve the quality of service.
• Responsible for planning and organising daily workload. This includes prioritising service calls and adjusting work plans to support high priority calls to meet operational requirements. The types of support provided will include the use of remote-control software, email advice and at desk support to RWS’s pan Global user base.
• Responsible for performing pre-emptive tasks as well as scheduled maintenance tasks to ensure the data integrity within the systems.
• Provide data reports to the relevant stakeholders in timely manner.
• Liaison with Product Owners and Product Development teams to ensure that the bugs and defects identified in the production systems are reported on time to them and all product change and release deployments are closely monitored and reported on.
• Collaborate with other IT teams like the IT Service Delivery team, Infrastructure team etc. when the resolution of the reported application issues is dependent on the change or fix which is to be implemented on IT side.
• Assist the Global IT Project Management teams on projects concerning these applications like providing subject-matter data, perform application testing etc.
• Collaborate with the other departmental resources like Finance personnel, Programs Managers etc. to ensure that the actions taken on the data within the systems align with RWS’s policies and processes.
• Update and Maintain the Support Knowledgebase documents, and instruction guides when required and where appropriate.
• As part of continued development, the role will require ad-hoc project work to be carried out.

Essential

• Practical experience of supporting applications to ensure their operability and efficiency.
• Hands-on experience working on support tickets.
• Good verbal and written communication skills (English).
• Working knowledge of Databases and how to write or analyze SQL database queries.
• Strong analytical skills.
• Good numerical skills.
• Practical experience in using/creating/updating/maintaining knowledgebase and support documentations.
• Good understanding and knowledge of Microsoft Office (especially Microsoft Excel)
• Willingness to work in shift-based schedule.
• Demonstrated history of actively aiding and supporting colleagues in addressing their inquiries, nurturing a cooperative and supportive team atmosphere.
• Commitment to enhancing the skills of team members by sharing insights, leading training sessions, and offering advice on optimal methods and new technologies.

Desirable

• Logical and methodical approach to working.
• Ability to negotiate with and influence staff at all levels.
• Working knowledge of Linux OS and commands
• Knowledge of Windows Operating Systems
• Knowledge of ISO 27001
• Knowledge of ITIL

Experience

• 2.5 – 3.5 years’ experience within an application support environment

Desirable

• Support experience working with Business Applications’ products like ERP, HR management system etc.
• Knowledge and previous experience in any other technology environment.

At RWS, we’re here for one purpose: unlocking global understanding.

As a unique, world-leading provider of technology-enabled language, content, and intellectual property services, we remove the barriers to communication to make global connection possible. Our unrivalled experience and deep understanding of language have been developed over more than 60 years. As we look to shape the future, our ambition is to create a world where understanding is universal for everyone.

We work with over 80% of the world’s top 100 brands, more than three-quarters of Fortune’s 20 ‘Most Admired Companies’ and almost all the top pharmaceutical companies, investment banks, law firms and patent filers. Our client base spans Europe, Asia Pacific and North and South America. Our 65+ global locations across five continents service clients in the automotive, chemical, financial, legal, medical, pharmaceutical, technology and telecommunications sectors.   

Over the past 20 years we’ve been evolving our own AI solutions as well as helping clients to explore, build and use multilingual AI applications. With 45+ AI-related patents and more than 100 peer-reviewed papers, we have the experience and expertise to support clients on their AI journey.

If you like the idea of working with smart people who are passionate about breaking down language barriers and giving back to their communities, then you’ll love life at RWS. Our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong.

We want every employee to grow as an individual and excel in their career. In return, we expect all our people to live by the values that unite us: to partner with colleagues and clients, to adopt a pioneering spirit, to be positive in progressing the work we do, and always to deliver what we promise. 

RWS Values 

                  Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as One RWS.

For further information, please visit: RWS   

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.